How to send your resume by email. How to send your resume by email? Rules of business etiquette See what “departure” is in other dictionaries

Today, the Internet is the most popular tool for finding a job. The most basic way is to leave a response to a vacancy on a personnel website with just one click. But when it comes to sending resumes by email, job seekers often make mistakes. We will tell you how to correctly send your resume to an employer so that it does not go unnoticed.

Subject line when sending your resume

Job seekers often neglect the most important rule - to format the subject line correctly when sending a resume by email. Do not leave this field empty under any circumstances: without a subject, your letter may end up in spam, or the employer simply will not notice it.

The topic should be brief but contain the necessary information. Examples of successful topics: “Response to the vacancy of an assistant designer”, “Resume of the chief accountant”, “Resume of A. N. Ivanova for the position of translator”.

Sometimes the employer asks you to indicate something specific in the subject line of the letter (for example, a vacancy code). Be sure to pay attention to this so that you are not considered absent-minded.

What to write to an employer when sending a resume

You should not send the employer a blank letter with an attached resume file. Having a cover letter is not only considered a sign of good manners, but also shows your sincere interest in the proposed position.

With the development of postal services on the Internet and accessible services from cellular operators, paper postcards and letters in envelopes are no longer sent as often as 10-15 years ago. But in some cases it is impossible to do without sending it in a regular postal envelope. How to send a letter via Russian Post so that the correspondence is guaranteed to reach the addressee?

What can you send in a postal envelope?

To begin with, it is worth determining what exactly can be sent in an envelope for letters, and for what you will need to use, for example, a parcel. What can you send by letter by Russian Post?

In addition to postcards and letters, you can put almost any paper or cardboard correspondence in the envelope: personal documents (passport, diploma, work book, certificates, etc.), paper (cardboard) crafts and products, photographs, etc. The main thing is that the weight of one letter did not exceed the established norm - 100 g (for letters to another country - no more than two kilograms). The exception to this rule is money and bank cards - postal workers themselves do not recommend putting them in envelopes.

The question often arises: is it possible to enclose small objects in a paper letter? For example, jewelry, keychains, flat magnets, badges? Postal employees answer this question in the negative. The reason is simple - when stamping an envelope or when sending/removing it through a mailbox, the envelope may tear due to the bulky item inside.

However, senders who have had some success sending small items in letters claim that such attachments can be transported as long as the items cannot be clearly felt in the envelope. This is achieved by simply wrapping the object in cardboard, several layers of tape or thick paper.

How to send a simple letter

Depending on the type of sending, letters can be registered, simple, express, letters with declared value or with notification. The step-by-step procedure for sending them is approximately the same, with the exception of some features. Using the example of a simple postal item, let's look at how to send a letter via Russian Post:

• Any letter is sent from the nearest Russian Post office, the address of which can be found on the official website of this organization. A simple letter, in addition, can be dropped into a street mailbox.
• To send, you need to purchase an envelope in accordance with the size of the attachment. The smallest is 114 x 162 mm or 110 x 220 mm (euro), the largest is 229 x 324 mm.

• The envelope should be filled out in legible handwriting in any color of ink except red, yellow and green. Various crossing-outs, stains or corrections on the envelope are not allowed.
• In the upper left corner, in a special field, fill in information about the sender:
  - in the line “From” the full name or name of the sending organization is indicated;
  - in the “From” lines, enter the sender’s address data in the following order:

• Street;
• House number;
• building number (if any);
• apartment number (office or office number);
• settlement (full geographical name);
• district (if it is present in the address);
• name of the region of the Russian Federation (region, territory, etc.);
• name of the country of departure (only for sending abroad);

  In the lower window, fill in 6 digits corresponding to the sender's post office index.

• In the same order, information about the recipient of the letter is entered into the lines of the field located in the lower right corner of the envelope.
• In the field for the digital index (lower left corner), the recipient's post office index is entered along the contour.
• After filling out all the required fields, an attachment (letter, postcard, etc.) is placed inside the envelope and the envelope is sealed.

A simple letter, the weight of which does not exceed 20 g, is sent in a postal envelope without additional payment or additional stamps. However, if the weight of the item is greater or the letter is expected to be delivered outside the country, then before sending the letter via Russian Post, you should contact the operator, who will weigh the letter and affix stamps in accordance with the price of the item.

How to send a registered letter

How does such a message differ from a simple letter? How to send a registered letter via Russian Post? The service for sending registered letters is intended for sending important documentation, official correspondence (requests, claims, notifications, complaints, etc.). Registered letters have a number of advantages compared to sending a simple message:

• When sent, a registered letter is assigned an individual track number (indicated at the top of the check issued to the sender). Using it, it is possible to track the delivery of the message through the Internet service “Tracking of items” on the PR website.
• This type of shipment is delivered personally to the addressee against signature after presentation of the passport. This is indisputable evidence that the sender sent the letter in a timely manner, and the recipient is familiar with the contents of the message.

Sending registered letters is a more reliable, but also more expensive way of delivering correspondence. How to send a letter via Russian Post if you need to use the “Registered Letter” service? After completing the steps described above, the sender must contact the postal operator, say that he needs to send a registered letter, and pay the cost of this service. The postal employee will weigh the envelope, register the letter with a tracking number, and attach a barcode and stamps in accordance with the cost of the item.

Notice: what is it for and how to fill it out correctly

Registered letters with notification are a service that allows the sender to find out the exact date of delivery of the letter to the recipient. This is an official document, which in some cases can also serve as proof of the fact that correspondence was sent on time. To use this service, you must fill out a form and inform the operator that a registered letter is sent with a notification.

It is filled out on a special postal form F-119. All information is on both sides in a field indicating: “Those circled with a bold line are filled in by the sender.” The filling procedure is as follows:

1. In the field indicating “Notification must be returned to the address”, the data of the sender of the letter is entered in the same sequence as on the envelope. Marks are placed in the “Letter” and “Registered” boxes.
2. The recipient's information is entered into the field on the back of the form in the same order as on the envelope. Marks are placed in the “Letter” and “Registered” boxes.
3. The notification is glued by the operator directly to the envelope, and after delivering the registered letter to the recipient, the form is removed by the postman and sent to the sender.

Letter with a description of the attachment

It is recommended to order a letter of value (also known as a letter of declared value) to send particularly valuable attachments: originals of personal documents, securities, real estate documentation, etc. This type of postal item is supplemented by a description of the attachment indicating the amount at which the sender estimates the contents of the envelope.

This type of forwarding is considered one of the most reliable, since a valuable letter is necessarily assigned a registration number, which means it can be tracked on its way to the addressee. In addition, if the letter is suddenly lost, the sender receives compensation from the post office in the amount of the declared value.

How to send a registered letter via Russian Post if it needs to be supplemented with an inventory of the attachment with a declared value? In addition to purchasing and filling out the envelope (there is no need to seal the letter), the sender will need to contact the post office operator to make an inventory:

• It is filled out by the sender in duplicate on special forms f-107. The inventory must contain a detailed list of all papers sent in the letter, indicating their estimated value.
• The mail operator checks the contents of the attachment with the compiled list.
• Each copy is signed by the operator who accepted it and the sender.
• One copy is handed over to the sender, the second is placed in an envelope along with the papers being sent.

How much does it cost to send a letter via Russian Post if it is a letter with declared value? In addition to the cost of sending a registered letter, the sender will need to pay insurance fees in the amount of 4% of the amount of its declared value. It is worth noting that in the event of its loss, the paid insurance fee will not be reimbursed to the sender.

Cost of a letter

Mailing is the cheapest method of postal delivery. Today, the client has the opportunity to find out in advance how much it costs to send a letter via Russian Post. This can be done through the official website of Russian Post, using the Postal Calculator service.

For example, to find out how much it costs to send a registered letter by Russian Post, you need to enter information about the sender’s and recipient’s settlements into the interactive fields of the calculator, indicate the weight of the letter, the delivery method, and also check the box next to “Registered” in the “Additional Services” section. . After this, the service will automatically calculate the cost of sending.

How to send a resume by email, sample resume document.

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When looking for a job, it is very important for applicants to correctly and competently write a resume, indicating all the data that may allow them to apply for the desired position. However, with the development of technology, it is no longer necessary to carry a resume and personally hand it over to the employer.

Thanks to the Internet, if a potential employer has indicated his or her email (e-mail) for communication, you can use it to send your resume along with a cover letter to several companies without leaving your home.

But, despite the fact that using email when searching for a job is quite convenient, but at the same time, if you make a mistake in its design, there is a high chance that it will simply be ignored and sent to the trash can without even bothering to read it.

So how then can you send your resume by e-mail so that the recruiter will pay attention to it? This is exactly what will be discussed in more detail in this article.

Step-by-step instruction

Before you start sending your resume via email, it is worth remembering that if your feedback email has a frivolous login, for example, “chertenok@...” or something similar, this will only cause negativity on the part of the employer.

Therefore, to send your resume by email, it is best to create a separate mailbox with a decent login. If everything is in order with this, then you can start creating and sending an e-mail to a potential employer:

In the letter itself, do not forget to indicate the position for which you are applying and at the end you can write “With respect, (your full name).”

• It is not recommended to send your resume in “.doc” format, but rather in “RTF” or “PDF”. To change the format in Microsoft Word, you need to open the document containing the resume and click on “File” in the upper right corner. Then click on “Save As” and select the desired format. Ignore the message that some elements may be lost during formatting. After saving the file, open it to check. It is also recommended to rename the file from “Resume” to, for example, “First name or last name and position” or simply “First name and last name”. Only the file name must be written in Latin letters.
• Check the file for errors. And only after that you can attach the file to the accompanying letter. To do this, depending on what mailbox you use, you will need to click on a paper clip or the “Attach file” button.
• Check everything again and, if there are any shortcomings, correct it.
• To send your resume to a potential employer, fill out the “To” field. To do this, copy the email address for contacting applicants from the source and paste it into the “To” field. Next, to send the message, click on “Send”.

When wondering how to send a resume by email, a sample, in the form of a template, can help you do it correctly.

However, to increase your chances of getting the desired position, you can follow these tips:

• The best time to send an e-mail is considered to be before the start of the working day or at the end. That is, you should try to send your message to the recruiter after 20:00, but before 8:00. This increases the likelihood of your letter being among the first to be read. Accordingly, this moment significantly increases the chances that your resume will be noticed.
• Do not send your resume and photo in the body of the email. Unless, of course, there are other requirements from the recruiter.
• If a photo of the applicant is required, then it should be placed directly in the resume document.
• When writing the text itself, it is recommended to use Time New Roman or Arial font. If you want to pay special attention to something, then you should use italics or bold font. Highlighting with color, frames and other “art” is not welcome.
• The text of the cover letter must be written exclusively in a business style.
• After writing your resume, be sure to double-check it for errors. The same applies to the cover letter. The presence of such errors can not only create a negative impression of you as an applicant for a vacant position, but also give a reason to send the file to the trash without finishing it.
• Check your email several times a day so you don't miss an important message. In this regard, if your mobile device allows it, try to install a mobile application on it with your mailbox to always be updated.
• Do not indicate anything that the employer does not require. That is, if the recruiter has not specified additional requirements for attaching photographs or examples of work you have written to your resume, then do not include them when sending it by e-mail.

Conclusion

Thus, when the question arises of how to send a resume by email, the sample depends on the employer's requirements. And it is very important for the applicant, first of all, to create a good impression of himself. Therefore, when writing your resume and sending it, try to adhere to the basic rules and my recommendations.

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The Internet has rapidly burst into our lives, taking a leading position in communicating with people, searching for work, presenting one’s personality and communicating with potential employers. Live communication of interviews is gradually fading into the background, leaving the battlefield for vacancies to emails with resumes attached, on the basis of which decisions are made about the worthiness of certain candidates. But what if you don’t know how to send a resume by email and are not familiar with the formatting rules?

The first step to the desired position

A common mistake made by many applicants is to worry about sending it to the recipient correctly, but not correctly. Gross errors when sending can cause the letter to be completely ignored, even if you are the best employee in the city.

The first step with which instructions on how to send a resume by mail begins is the employer's email address. The contact information you need is usually included in the job posting. Employers most often leave an email address rather than a telephone number to protect themselves from numerous and unnecessary calls. Having found the necessary contact, do not copy it down on paper, but immediately copy it from the electronic page into the corresponding field of the letter.

Your email

If your email address has a frivolous username, for example “bol_tvoei_dushi”, you are unlikely to be considered a worthy candidate and the letter will be opened. For business purposes, get yourself another box with a more respectable name containing your last and first names. It is desirable that they be written in Latin letters. It is not recommended to write under a pseudonym.

Compliance with the required format

Large companies often require the job title to be included in the resume or sent “in the body of the letter” rather than as an attached file, and sometimes even ask to include the name of the employee from the HR department. Your task: before sending your resume by email, carefully read all the requirements and conditions of the employer.

Otherwise, your resume won't even get noticed. After all, the shipping conditions are announced by companies not out of idle childishness, but with the goal of promptly reviewing all applications. And if they have several vacancies open, your letter “to the village, to grandfather” will most likely go to the “trash.” The requirement to send a resume “in the body of the letter” is also not an empty ringer - it saves the employer’s time and saves the computer from possible viruses of the attached file.

How to send a resume by mail: important rules

1. On the emails page, select the command: “Write a letter.” A window will open
2. In the "To" field, copy the employer's email address directly from the ad source.
3. In the “Message Subject”, indicate the word resume and the code or name of the vacancy. For example: resume: sales manager.
4. Depending on the requirements of the company, if a personal resume needs to be attached to a letter (button: “attach file”, “attach file”, etc.), use either TXT, since the MS Word DOC format may contain viruses. And in many companies it is considered outdated.
5. Think about the name of the resume file itself - it should be unique. It is undesirable to use standard names such as Resume.doc; it will simply get lost in the huge number of similar letters. It’s better to name the file with your last name, for example: Ivanov A. D. rtf, you can also enter the name of the vacancy here (Ivanov A. D (IT specialist). rtf).
6. The size of the sent file should not exceed 250 KB.
7. Place a cover letter in the body of the message (more on this below).
8. Before sending your resume by email, double-check that the addressee is correct, or that you have attached your resume, and send the letter by clicking the “Send” button.

Covering letter

Sending a blank email with a resume attached is considered a sign of disrespect in the business world. Meanwhile, the body of the message is an excellent place to place a cover letter in which you need to clearly, clearly and in detail explain why you are worthy of this vacancy. It’s better to start it with an address: “Dear... (name, patronymic of the HR manager),” or, if you don’t know the names, “Dear employees of the HR department...”. Be sure to indicate the name of the vacancy you are applying for, work experience, and personal qualities. An original presentation of yourself will be any idea or proposal regarding the company’s activities. This will prove your competence and stand out from the crowd. You need to end your cover letter politely and standardly: “With respect...”, “I hope for cooperation...” and only after that send your resume.

• The letter with your resume must be sent out during business hours. The best time to send is from 9 to 10 am. In this case, your document will top the lists and may be noticed earlier.
• Do not attach your resume and photograph to your letter as separate files. The photo must be in the text.
• Avoid rare fonts, tables, frames, and color highlights. Use Times New Roman or Arial. Important points can be highlighted in italics or bold.
• The most important rule when creating a resume is literacy. Rude people will immediately create an unpleasant impression of you, and they won’t even read your resume to the end.
• Check your email daily, otherwise you may miss a reply message.

Knowing the basic rules of how to send a resume via email will create a positive impression of you as a competent, polite and honorable employee. And then you will choose, not you!